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User Access Control

To control access to specific A8Flow features, create Authorization Rules. These rules determine which users or groups can perform designated actions.

To get started, go to Administration > Directory > Authorization. Use the tables below as a guide to setting up your rules.

Click here to learn how to create a new Authorization Rule.

Table Legends​

FEATURERESOURCEPERMISSIONSRESOURCE ID
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FEATURE: The feature that the user/group will get access to.
RESOURCE: The specific A8Flow resource. Refer here for the complete list.
PERMISSIONS: The authorized actions that can be performed on the resource.
RESOURCE ID: An unique identifier of the resource (The wildcard '*' grants access to all).

To enable a FEATURE, create an 'Authorization Rule' by granting the necessary PERMISSIONS for the specific RESOURCE and its associated RESOURCE ID.

Examples

Example 1

FEATURERESOURCEPERMISSIONSRESOURCE ID
Create InstanceProcess DefinitionCreate InstanceRead*
  • Feature: Access to the "Create New Instance" button.
  • Resource: 'Process Definition'.
  • Permissions: 'Create Instance' and 'Read'.
  • Resource ID: '*' for both permissions.

Example 2:

FEATURERESOURCEPERMISSIONSRESOURCE ID
Reassign (Assisted Task)TaskTask Assign*
Process DefinitionTask Assign
  • Feature: Access to the "Reassign Assisted Task" icon.
  • Resources: Either 'Task' or 'Process Definition'.
  • Permission: 'Task Assign'.
  • Resource ID: '*' for the permission.

Example 3:

FEATURERESOURCEPERMISSIONSRESOURCE ID
Details (Tab)UserGroupAll*
  • Feature: Access to the "Details" tab.
  • Resources: Both 'User' and 'Group'.
  • Permission: 'All'.
  • Resource ID: '*' for both permissions.

Example 4:

FEATURERESOURCEPERMISSIONSRESOURCE ID
Unassign (Solo Task)Solo SessionAll*
Reassign (Solo Task)
  • Features: Access to both the "Unassign" and "Reassign Solo Task" icons.
  • Resource: 'Solo Session'.
  • Permission: 'All'.
  • Resource ID: '*' for the permission.